NOTED OPS STUDIO

Systems Architects for Small Teams:

Your Behind-the-Scenes Partner in Operations

About Us

We keep your business running smoothly while you focus on leading and creating

Through custom system builds, tool setup, and thoughtful process design, we step in to turn operational chaos into calm, scalable structure

Services offered

Basic Systems Setup

Initial business process review

  • Pre-configured templates and system audits on platforms like Airtable, Google Sheets, Excel, and more

  • Needs assessment and documentation

  • Tool recommendation report

  • Implementation roadmap

  • Typical engagement: 5-10 hours


    Ideal For: Individuals or small teams needing a quick, effective solution for workflow organization

Workflow Integration

Platform selection consultation and collaboration

  • Complete system design tailored to organization's needs

  • Cross-platform integration implementation (e.g., combining Slack, Asana, and custom databases)

  • Migration from existing systems if needed

  • Customized automations, notifications, and data retrieval features.

  • Team training and best practices

  • Comprehensive documentation

  • Typical engagement: 20-50 hours


    Ideal For: Businesses requiring a solution that fits specific operational challenges and team dynamics

Full Operations Optimization

End-to-end design and implementation of operational systems

  • Multiple tool implementation (Airtable + Asana + Slack)

  • Custom automation development

  • Extended team training

  • Ongoing support, training sessions, and system optimization to keep workflows agile and effective.

  • Typical engagement: 60-100 hours + optional retainer (upon discussion)


    Ideal For: Early-stage teams that are scaling fast enough to feel the chaos—and need help bringing clarity and structure before they hire full-time ops

Also available

Data analysis implementation for clients needing deeper analytics, custom dashboards, or script-based automation

Copywriting services for blog posts, marketing emails, and additional content

Value Proposition

  • Streamlined operations that eliminate manual, repetitive work

  • Stronger team collaboration and clearer communication flows

  • Faster, easier access to business-critical information

  • Improved data accuracy, consistency, and reliability

  • Tailored systems built to match your exact needs and workflows

  • Comprehensive training that ensures confident team adoption

  • Ongoing support and iteration as your business grows

  • Scalable solutions designed to evolve alongside your business

  • Documentation that preserves institutional knowledge

Tailored Solutions for Your Business Type

Startups

You need operations that scale with your business. We help startups implement clean, streamlined systems that reduce growing pains—automating admin tasks, clarifying workflows, and connecting tools like Airtable, Slack, and Google Sheets into a cohesive whole. The result: a more agile team, better visibility, and the foundation to grow confidently

Creative Agencies

Creative work thrives on structure behind the scenes. We design intuitive systems that support fast-paced, collaborative teams—tracking deadlines, managing client assets, and reducing unnecessary admin. Whether you're juggling pitches, production, or publishing schedules, we build workflows that empower creativity, not bury it in spreadsheets

Solo Business Owners

Your time is your most valuable asset. We create custom systems that simplify operations—handling everything from invoicing and client management to data organization and reporting. Together, we’ll build a lean, elegant infrastructure that helps you spend less time managing your work and more time doing it

Introductory Call (Free, 30 minutes)

Needs Assessment & Proposal

Service Agreement & Timeline

Implementation & Training

Handoff & Support

Engagement Process

Current & Previous Clients

Tech Startup: Scalable Operational System

Client Type: Early-Stage Software Startup
Engagement Scope: 6 months initial boot-up, operational workflow and financial automation; 6+ years ongoing support

Delivered Value: Architected a complete operational ecosystem from the ground up, integrating platforms like Airtable, Slack, Harvest, Gusto, and Google Workspace into a cohesive, scalable system; implemented custom workflows for project tracking, invoicing, payroll, and deadline management, ensuring data flowed seamlessly across tools. Process documentation, staff onboarding, and long-term maintenance as the company grew

Freelance Creative: Business Infrastructure

Client Type: Independent Designer
Engagement Scope: 15 hours, foundational system setup; 6 months+ ongoing support

Delivered Value: Provided end-to-end setup of a simple, intuitive Airtable base tailored to client’s process. This included a centralized client tracker, project timelines with milestone notifications, and a built-in invoicing record. The new system gave the client full visibility across projects and deadline, created a lightweight CRM for tracking client history, and enabled sustainable growth without hiring help

Creative Agency: Integrated Management System

Client Type: Boutique Creative Agency
Engagement Scope: 50+ hours, custom Airtable ecosystem with full team onboarding; 3+ years ongoing support

Delivered Value: Designed and implemented a comprehensive multi-base Airtable system composed of 12 interconnected databases and over 20,000 client records. This platform centralized key business operations, preserved strategic industry intelligence, and integrated with tools like Slack for automated workflows. Detailed documentation and team member training on tailored views and workflows