NOTED OPS STUDIO
Systems Architects for Small Teams:
Your Behind-the-Scenes Partner in Operations
I keep your business running smoothly while you focus on leading & creating
Through custom system builds, tool setup, & thoughtful process design, I step in to turn operational chaos into calm, scalable structure
Services offered
Basic Systems Setup
Initial business process review
Pre-configured templates & system audits on platforms like Airtable, Google Sheets, Excel, & more
Needs assessment & documentation
Tool recommendation report
Implementation roadmap
Low-code/no-code specialist
Typical engagement: 5-10 hours
Ideal For: Individuals or small teams needing a quick, effective solution for workflow organization
Workflow Integration
Platform selection consultation & collaboration
Complete system design tailored to organization's needs
Cross-platform integration implementation (e.g., combining Slack, Asana, & custom databases)
Migration from existing systems if needed
Customized automations, notifications, & data retrieval features.
Team training & best practices
Comprehensive documentation
Low-code/no-code specialist
Typical engagement: 20-50 hours
Ideal For: Businesses requiring a solution that fits specific operational challenges & team dynamics
Full Operations Optimization
End-to-end design & implementation of operational systems
Multiple tool implementation (Airtable + Asana + Slack)
Custom automation development
Extended team training
Ongoing support, training sessions, & system optimization to keep workflows agile & effective.
Low-code/no-code specialist
Typical engagement: 60-100 hours + optional retainer (upon discussion)
Ideal For: Early-stage teams that are scaling fast enough to feel the chaos—& need help bringing clarity & structure before they hire full-time ops
Also available
Data analysis implementation for clients needing deeper analytics, custom dashboards, or script-based automation
Copywriting services for blog posts, marketing emails, & additional content
Value Proposition
Streamlined operations that eliminate manual, repetitive work
Stronger team collaboration & clearer communication flows
Faster, easier access to business-critical information
Improved data accuracy, consistency, & reliability
Tailored systems built to match your exact needs & workflows
Ongoing support & iteration as your business grows
Scalable solutions designed to evolve alongside your business
Documentation that preserves institutional knowledge
Tailored Solutions for Your Business Type
Startups
You need operations that scale with your business. I help startups implement clean, streamlined systems that reduce growing pains—automating admin tasks, clarifying workflows, & connecting tools like Airtable, Slack, & Google Sheets into a cohesive whole. The result: a more agile team, better visibility, & the foundation to grow confidently
Creative Agencies
Creative work thrives on structure behind the scenes. I design intuitive systems that support fast-paced, collaborative teams—tracking deadlines, managing client assets, & reducing unnecessary admin. Whether you're juggling pitches, production, or publishing schedules, I build workflows that empower creativity, not bury it in spreadsheets
Solo Business Owners
Your time is your most valuable asset. I create custom systems that simplify operations—handling everything from invoicing & client management to data organization & reporting. I’ll build an efficient, elegant infrastructure that helps you spend less time managing your work & more time doing it
Introductory Call (Free, 30 minutes)
Needs Assessment & Proposal
Service Agreement & Timeline
Implementation & Training
Handoff & Support
Engagement Process
Current & Previous Clients
Tech Startup: Scalable Operational System
Tech Startup: Scalable Operational System
Client Type: Early-Stage Software Startup Engagement: 6 months initial build, 5+ years ongoing support
When I started working with this client, their operations were held together by workarounds. Invoicing was manual, payroll required multiple handoffs between disconnected tools, project timelines lived in spreadsheets that no one fully trusted, and there was no single place for leadership to see what was happening across the business. As the team grew, the gaps got wider.
I architected a complete operational system from the ground up, connecting Airtable, Slack, Harvest, Gusto, and Google Workspace into one cohesive ecosystem. The system handles project tracking, invoicing, payroll, client management, and deadline notifications—all flowing automatically between tools. I built process documentation, created staff onboarding materials, and set up real-time dashboards so leadership could see project status, financial data, and team capacity at a glance.
Five years later, I still maintain and evolve the system as the company's needs change. What started as a boot-up engagement became a long-term partnership—the system has scaled with them through new hires, new clients, and new service lines without needing to be rebuilt.
Freelance Creative: Business Infrastructure
Client Type: Independent Designer Engagement: 15 hours initial build, 6+ months ongoing support
This client was managing everything—clients, projects, invoices, deadlines—across scattered notes, email threads, and memory. Nothing was centralized, things were slipping through the cracks, and the administrative overhead of running a solo business was eating into the time they needed for creative work.
I built a clean, intuitive Airtable base designed around how they actually work. It included a centralized client tracker with full project history, a timeline view with milestone notifications so nothing got missed, and a built-in invoicing record that replaced their manual tracking. The system gave them full visibility across every active project and created a lightweight CRM for maintaining client relationships over time.
The build was intentionally simple — designed to be sustainable for one person without requiring technical upkeep. I provided a full walkthrough and visual guide so they could manage it independently, and remained available for ongoing support as their business grew.
Creative Agency: Integrated Management System
Client Type: Boutique Creative Agency
Engagement: 50+ hours, custom Airtable ecosystem with full team onboarding; 3+ years ongoing support
When I came on, the agency was running on a patchwork of personal spreadsheets, shared Google Docs, and institutional knowledge that lived in people's heads. There was no central system for tracking contracts, submissions, client relationships, or project status. Team members were duplicating work, key information was getting lost between tools, and onboarding a new hire meant weeks of shadowing just to understand where things lived.
I designed and built a multi-base Airtable system of 12 interconnected databases, 20,000+ records that centralized the agency's core operations into one searchable, navigable platform. The system integrated with Slack for real-time notifications and automated workflows, and with Google Drive for organized file access. I created tailored views for each team member's role, built dashboards for tracking submissions and editor relationships, and developed a layer of embedded industry intelligence that preserved strategic knowledge the agency had been accumulating informally for years.
Every team member received hands-on training and role-specific documentation. The system continues to evolve. I've supported and iterated on it for over three years as the agency's needs have grown.
